About MGM
MGM HOA Management is a leading property management company specializing in homeowners association (HOA) services. We are dedicated to providing exceptional management and support to residential communities, ensuring smooth operations and enhancing the living experience for all residents. Our team of professionals is committed to upholding the highest standards of service, transparency, and community engagement.
The Importance of Annual Meetings
Annual meetings are pivotal events for HOAs, where homeowners and board members come together to review the past year, discuss financial statements, vote on important matters, and plan for the future. These meetings foster transparency, allow for resident input, and ensure that everyone is informed about community affairs. For MGM HOA Management, successful annual meetings strengthen our relationship with the communities we serve, enhance resident satisfaction, and uphold our commitment to transparent and effective governance.
What Does An Annual Meeting Specialist Do?
As an Annual Meeting Specialist at MGM HOA Management, you will be responsible for planning, executing, and following up on annual HOA meetings. Your role will involve coordinating logistics, preparing documentation, facilitating discussions, and ensuring compliance with legal requirements. By effectively managing these meetings, you will help foster a collaborative environment, enhance communication, and keep the community informed and engaged.
Pre-Meeting Responsibilities
Before you attend an annual meeting, you will work with MGM to be prepared for presenting and answering questions:
- Reviewing the previous year's budget.
- Reviewing the current or next year's budget.
- Reviewing all projects, issues, and activities that are still active in the HOA.
- Reviewing common complaints or potential contentious topics for the meeting.
- Touching base with the HOA's board to confirm final details.
- Picking up all necessary materials for the meeting at MGM's office, including sign-in sheets and copies of the budget.
Contractor During Meeting Responsibilities
During the meeting, you will ensure everything runs smoothly and all necessary tasks are completed:
- Arriving 30 minutes early to setup up the meeting space and ensuring all materials are ready.
- Managing the sign-in process and verifying attendance.
- Facilitating the agenda and keeping the meeting on track.
- Addressing resident questions and concerns in an organized manner.
- Recording unanswered question, new MGM tasks, voting decisions, and other important decisions.
- Assisting the board in presenting the budget and other key topics.
Post-Meeting Responsibilities
After the meeting, you will handle follow-up tasks to ensure all decisions and actions are properly documented and communicated:
- Passing along notes and details to the Account Manager
- Updating HOA records and documentation as needed.
- Providing feedback to the board and management team for future improvements.
Job Details
Please review the following details about the Annual Meeting Specialist Role
Job Type
This is a part-time, contractor position. Upon being hired, you will be issued a 1099. As a result, applicants are expected to provide their own transportation to the MGM Offices and their Annual Meetings.
Job Pay
We pay a flat $100 per annual meeting attended. Most annual meetings last 60-90 minutes.
Busy Seasons
Our busiest seasons for annual meetings are Jan-June and Sept-Dec.
Annual Meeting Opportunities and Commitments
In general, this role is expected to attend at least one annual meeting per week during the busy seasons. Ideal candidates would be open to attending more (2-3 per week). In addition, MGM can work with applicants to provide annual meetings in preferred geographical locations (i.e. only meetings in Nampa or Caldwell, Boise, Eagle and Star, etc.)
Experience and Skills
The successful candidate will have some or many of the following:
Must-Have:
- Ability to present in front of larger groups with confidence and professionalism
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Experience in event planning or meeting coordination
- Ability to handle sensitive topics and mediate conflicts
- Attention to detail and accuracy in documentation
Nice-to-Have (but we can train):
- Familiarity with budgeting and financial reporting
- Experience working with HOAs or property management
- Knowledge of local regulations and HOA bylaws
- Previous experience in a contractor or freelance role
- Additional certifications in property management or related fields
Hiring Process
To apply for the Annual Meeting Specialist role, please submit your information along with a resume via the form below. After screening resumes, MGM will follow-up with a quick 10-15 minute online interview to get to know you better. Successful applicants will then be sent short assessment tests (10-25 minutes) that can be completed online. The final step in our hiring process is an in-office interview with MGM office staff.
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